6 Features That Make A Good Document Management Software

Mention the word office and you automatically think computers, cubicles and loads and loads of files. No business can do without the humongous records of contracts, purchase orders, employee files and the likes. Electronic document management systems are a solution to the problem; it's a step towards a clutter-free, organized and paperless office.
But, what makes a good document management system? Here are 6 features.
High-level Security
Businesses handle sensitive and confidential information which if placed in the wrong hands has the potential to be misused. Hence, the security features on a document management system are an important consideration. Security involves not only restricting access to unauthorized users, but also tracking who is viewing the stored files and the edits made to the documents. Encrypted password protection is one way to protect data. A few document management systems also have the "read-only" feature that allows users to view the documents but disallows them from making edits.
Disaster Recovery
A computer system is after all a machine. There are chances of a mechanical break down or data corruption in case of malware attacks. To add, important company records might be destroyed by a natural disaster. A document management system that offers disaster recovery plans is a good investment as it ensures all your records remain safe in event of any untoward incident. This could include back up files or storing your company records on a remote server.
Cross-platform Compatibility
The object of using a document management system is to increase productivity by making data accessible anywhere and anytime from a central location. However, if you are unable to do because it requires a particular device, it defeats the purpose. Today, with the world going increasingly mobile, the latest document management systems enable access, shares and edits via mobile devices. If you can get your hands on a system that's designed for multiple platform functionality, including desktops, laptops, tablets and smartphones, it would be great.
Features
Document management systems differ in the manner they let you store and access files. There are some you can access via the cloud and others that you need to install and run on your PC. The cloud-based option is a must-have for a business with multiple branches and employees working remotely. Some systems store only those files that are in electronic format while others covert hard copies of documents into electronic files before storing them. The more features, the better the functionality of the system and the less work you will end up doing.
Easy-to-use Interface
The document management software you choose should give you an easy framework to within. Sorting, distributing and editing documents should be a cakewalk. You should also not have any difficulty sharing files across departments and with clients or searching for any file using a keyword. In our opinion, it should mimic the physical filing structure.
Scalability
Businesses grow over time and so does the paperwork. It is not practical to keep changing your document management software every time you go from 5 to 15 employees. Make sure the one you choose can easily scale to fit the needs of an expanding business and keep bringing value.

Regardless of its size, your business can benefit greatly from a document management system. However, to get best value, choose one that matches the needs of your business. LogicalDOC is an efficient system that can help streamline business processes and reduce operational costs.

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DIY Home Upkeep Versus Professional Property Maintenance Services for Homeowners

Even the most conscientious homeowners battle to keep on top of an ongoing list of home improvement and maintenance tasks that need to be done. No matter how good your intentions are, it can sometimes be impossible to get everything done when it needs to get done, especially if your property is large or is an older construction, you simply have a busy schedule, or you just don't like doing that type of work. Instead of letting maintenance tasks slip by the wayside--or running yourself ragged trying to complete them all--it could be worth your while to investigate the services offered by property management maintenance firms. Even though there's an upfront cost in hiring outside help, your overall savings--both energetic and monetary--could well be worth it.
The terms "property maintenance" and "property preservation" can conjure up images of a huge staff tending the house and grounds of a mansion or a historic building. However, property preservation services and maintenance companies can be employed by individual homeowners as well. Regardless of whether you own a single-family home or a sprawling estate, sometimes the time and attention that needs to be spent on the building and grounds in question is greater than what the owner can put in. That's when it can be beneficial to call in outside help. A maintenance and property preservation company will work one-on-one with clients to address specific needs. So, if you have a yard that you know you just can't keep up with given your schedule, call your local property maintenance firm for exterior landscaping and mowing services. If you have an older building that needs consistent repairs (either interior or exterior), but find yourself lacking either the skills or the time to do them yourself, arrange to have maintenance workers address those tasks on an ongoing basis. By getting help when you need it, you'll keep you home and entire property looking great, which will make it more comfortable and preserve its overall value.
Not only do property preservation companies help you keep your home pleasant, comfortable, and well turned out in an immediate sense, but they can also help you care for it in a long-term context as well. Many of us, as homeowners, have had a maintenance issue that we've put off dealing with because it didn't seem critical in the moment, or because we didn't have the time or energy to address it right away. However, we often then found out the hard way that that leak, discoloration on the wall, or funny sound coming from the hot water heater has become a much larger issue. When we don't address problems right away, they can often escalate without us even knowing and can eventually cost much more to fix, both in terms of hassle and money. This is where residential property management companies come in. When we're able to delegate maintenance and repair work to a professional team, we're much more capable of nipping problems in the bud. This not only helps us keep our homes in top condition, but it also keeps property issues from becoming more serious over time and costing more in the long run.
There are a number of reasons why homeowners are constantly fighting to stay ahead of the list of "to-dos" related to property maintenance, ranging from having an incredibly busy schedule to lacking maintenance expertise to simply disliking home improvement tasks. If the list of things you need to do to keep your home looking and working like you want it to is greater than your ability to complete those tasks, consider contacting a property maintenance service to take some of that burden off your shoulders.

Maria Allen is a proud homeowner and an Internet marketer for Prospect Genius, a provider of affordable marketing solutions.

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